Making our environment safe and identifying risks by implementing the COVID-19 Prevention and Control Measures to Minimise Risk to all members of ASD
Other general information
Cloakrooms and Toilets
Within the studios
(link to document)
(link to document)
Covid-19 Return to Angmering School of Dance
In preparation for our return to our new normal, this guide sets out our plan to reopen and rebuild our dance school in a world with COVID-19. It is not a quick return to ‘normality’ and inevitably, over the coming months, parts of this plan will have to adapted and updated in line with Government and The British Dance Council guidance.
This document aims to provide guidance and information on health and safety practices and approaches on how to prevent the spread of COVID-19 at ASD safely, while keeping the risk of contamination as low as possible.
Until the development of a vaccine or medicine, the COVID-19 virus is likely to continue circulating in our community. Physical distancing measures, increased hygiene and other precautions will be maintained for the foreseeable future. We hope that the following measures we are implementing will reassure you that ASD is doing all we can to open in a safe working environment, seems like a lot of rules but the following should ensure a reduced risk of spreading covid-19. And bring us back to a fun safe dance environment.
Our priority is managing a safe return, physically and mentally, for all teaching staff and dancers alike
Infection with the virus that causes COVID-19 can cause illness, ranging from mild to severe, and, in some cases, can be fatal. It can take anything from 2 days up to 14 days for symptoms of coronavirus to appear. Common symptoms include:
Some people infected with the virus, (asymptomatic cases) have experienced no symptoms at all.
The virus that causes COVID-19 disease is spread from people in fluid and in droplets scattered from the nose or mouth of an infected person when they cough, sneeze, speak or breathe harder during exercise. The fluid or droplets land on objects and surfaces around the infected person. Other people contaminate their hands by touching these objects or surfaces and then bring the virus into contact with their eyes, nose or mouth by touching them with their contaminated hands. COVID-19 can also spread if droplets from an infected person land directly on the mucous membranes of the eye, nose or mouth of a person standing close to them.
It is still not fully understood how long the virus survives on surfaces in different conditions but studies indicate that it can remain for up to 72 hours on plastic and stainless steel, less than 4 hours on copper and less than 24 hours on cardboard. The period of survival may also vary under different conditions (e.g. temperature or humidity of the environment) and in the absence of effective cleaning. While people are most likely to pass on the infection when they have symptoms, current information suggests that some infected people spread the virus to others prior to developing or displaying symptoms themselves.
If a family member shows symptoms/is self-isolating/quarantined from Covid-19 you all will be required to follow government guidelines and Dancers MUST NOT ATTEND SESSIONS.
The Principal or teacher in charge will assess whether the symptomatic individual can immediately be directed to go home and call their doctor / NHS 111 and continue self-isolation at home.
The following procedure will take place in suspected cases of a person being symptomatic with COVID-19 whilst at ASD and who cannot leave the facility immediately and risks Infecting / transmitting the virus to others:
ASD is doing all we can to open in a safe working environment, seems like a lot of rules but the following should ensure a reduced risk of spreading covid-19.
Detailed risk assessments have been carried out to identify what risks are posed by the layout of the facility, our activities to ensure we take reasonable steps to minimise those risks. As you may be aware, the Health and Safety Executive, Local Authority and our insurers are entitled to conduct checks at any time therefore it is important that we as a dance school including all our members follow Government and British dance council guidance. This will be displayed on the board outside for parents to see along with availability of all new policies and procedures sent to each parent via email and available to view online at our website www.dancemering.co.uk under the Covid-19 tab.
Note: that these documents will work alongside our existing policy documents / RAs which continued to operate
How we will be Implementing the COVID-19 Prevention and Control Measures to Minimise Risk to all ASD members
The team here at ASD are prioritising health and safety along with staff/volunteer helpers and dancer’s
well-being. I will be putting together a full training, induction and orientation day for our teachers and student teachers prior to our return.
It will cover:
In addition to an extended staff training day:
We will be implementing a New COVID-19 policy (see appendix 3)
Staggered start times – working a new timetable, allowing for one-way systems, and cleaning
Mental health & wellbeing awareness will be promoted and there will be an open-door policy for all who need additional support for both teachers and dancers alike.
The Principal is charged with ensuring that COVID-19 measures are strictly adhered to and key information will be reinforced by on a weekly basis.
All Staff will be encouraged to undergo Coronavirus testing as and when it is widely available and necessary when traveling from abroad.
What is required of parents prior to returning to sessions at ASD
How you can help reduce the risk. As numbers are limited and to work in line with our new
Covid-19 policy, we will need you to do the following.
Whilst adhering to Government and British dance council policies on Covid-19 it is important to put things in perspective. The list of things below may seem daunting but once we have had a chance to get use to the new way of working, dancers, parents and teachers will all be rising to the challenge and enjoying our live in-person lessons once more.
Taking into consideration the results of the survey and in-line with Angmering school regulations of limited adults inside school buildings there will be NO PARENTS ALLOWED ONTO SCHOOL GROUNDS there has been, a new fence and gated entrances erected at the school, access to the grounds beyond these gates is limited to teachers and students only unless for an emergency, so we have implemented drop off and collection system. Note: carparking will still be available
Please see Appendix 1 at the end of the document for access route.
The drop off point is where we will be doing the register and implementing our Symptom Screening - temperature check in line with our new Covid-19 policy. This check will be carried out for all teachers/ volunteers/ Dancers of ASD.
NOTE: In case of fever access will be refused. This screening is not intended to be, nor is it a substitute for, a clinical diagnosis. Hand sanitiser will be applied for all dancers. During this meet and greet to protect our staff and yourselves by limiting face to face contact the teacher doing temp checks will be wearing a face clear visor, this will be removed once within the school and will not be worn within the session, unless necessary to do so for cleaning and first aid or singing.
OUR NEW DANCERS ENTRANCE
We will NO LONGER use the sports reception entrance, as we have been given sole use of the DRAMA and NEW DANCE AREA we will be using the entrance from the Quad, and exit from small linking corridor between canteen and drama (both the entrance and exit points are used by us for exam days) please refer to Appendix 1
It is really important to familiarise your dancer with the new Covid-19 policy, and appendix so that they know what to expect on arrival, please visit our website www.dancemering.co.uk for orientation video the first week in September this may help dancers have a look as to how it will work, reassuring them that although the entrance and exits may be different, we will still cover and be running our normal sessions, they will be fun and we want all dancers to feel at ease when returning.
NOTE: The double door leading to access corridor to main sport hall and gym will be locked to block access for other hires within our designated area
It is important not to cross with any other hires on arrival or exit to prevent unnecessary contact
This will ensure that they have much time as possible within the session, as with the new one-way systems and cleaning regime the dancer will have to walk further and then wait until the teacher has effectively cleaned toilet are ready for next person which all takes time so they will miss out on fun dancing.
A pre-lesson inspection and thorough cleaning will be carried out in each day on arrival of teaching staff.
Undoubtedly, you as our members will have high expectations of cleanliness once we re-open. It is important to reassure you that we are doing all we can to ensure the facility is being cleaned frequently and thoroughly.
All staff who are participating in cleaning of any kind will be wearing clear face visor, gloves, and where necessary a face mask covering if they feel the need to do so.
Who will do the deep cleaning? – School site team. This will be done before school opens in the morning
Then again at the end of the school day before we as a hirer can enter the facility.
Who will carry out cleaning of equipment before/ after use? - Teachers.
Staff will be scheduled to assist with cleaning tasks before/after and during sessions when necessary and in accordance with the relevant checklist. There will be staff training for new cleaning regimes and new cleaning products. PPE is available for staff to use for cleaning. Cleaning materials will include disposable wipes, cleaning agents, disinfection products, paper towels and waste bins/bags. Staff will be made aware of any risks from cleaning products.
Touch surfaces - Frequently touched surfaces including light switches, door handles, music centre/stereo, etc will be wiped regularly and before / when used / when visibly dirty. These will be wiped by school site cleaning team in the morning , lunch and in all deep cleans, along with ASD teachers between each session and at the end of their day.
Toilets- these will be part of the school deep clean and cleaned after every use by ASD covid-19 monitor throughout each session and deep cleaned at the end of the day.
Who will (constantly) check and monitor standards, ensure compliance and review effectiveness? – Principal and designated lead teacher. A cleaning record will be placed in each room detailing what is to be cleaned and all cleaning must be recorded.
What gets cleaned? All main floor surfaces moped twice daily during schools deep clean, vinyl and all touch surfaces wiped or moped after each session, all equipment during each session when used and then at the end of the day
Every member must become a part of our cleaning/housekeeping team and every staff member must become a friendly compliance ambassador! Provided we are all seen to be doing the right thing, members will be our advocates and encourage one another to be the same.
All pupils and teachers must ensure they are familiar with and follow hand hygiene guidance and advice:
In addition to hand hygiene, good respiratory hygiene and cough etiquette is also necessary.
Tissues are provided throughout the facility as well as bins for their disposal. Bins are emptied daily.
Physical distancing is recommended to reduce the spread of infection. The current recommended distance to be maintained between people to minimise risk of transmission is 2 metres although in some settings is 1 meter. Physical distancing may be achieved:
A contact log will be established - a list (date/ name of colleague/member) of anyone that a member of staff has come into contact with over the course of a shift without being able to observe the minimum distance rules for longer than 15 minutes. Each person will be responsible for the contact log and notifying the Principal that this has been completed. The log can then be used to establish a list of tasks that cannot be achieved using physical distancing – these tasks can be reviewed, and alternative control measures can be put in place for these tasks.
The effectiveness of the policies and procedures put in place will be constantly monitored and adapted / revised as necessary. The plan will also be reviewed in the light of further government guidance.
Every member plays a crucial role in making this work therefore all are encouraged to make suggestions for improvements and/or to raise concerns.
One-way systems entrance and exit to grounds –ASD Dancers, drop off and collection
One-way systems for Drama block –
:Dancer’s entrance to building and studio’s Tuesday & Saturday classes
One-way systems for Drama block –
:Dancer’s entrance to building and studio’s for Monday classes
Appendix 4: ASD Autumn 2020 class timetable covid-19 compliant
Appendix 5. – ASD Covid-19 Policy
Contemporary - 5.00pm-6.00pm
MTC Junior – 5.10pm – 6.45pm
MTC Inter – 5.40pm – 7.15pm
MTC Seniors – 6.25pm – 8pm
MTC Please note: There maybe some weeks in the autumn term where selected inters will stay longer due to show scenes this information will be communicated directly via email to the parents of the pupils involved also on our usual face book page and website as and when they are needed for extras.
Grade 4 & 5 – 5.00pm- 7pm
Inter & Advanced 7.10pm-9.15pm
Prep 11.10am- 12noon
Grade 1 12.10pm- 1.30pm
Primary 1.40pm- 3.00pm
Grade 3 3.10pm-5.00pm
NOTE: All times have had to be staggered to limit cross contamination ensuring limited cross over of parents from one class to another and to allow for cleaning in between sessions.
We hope this is not too disruptive as we have tried extremely hard to keep all classes as close to their normal times wherever it has been possible
ALL SINGING LESSONS – Will take place on a Tuesday Evening as before but this term they will be run as in the summer from Miss Kim’s house- details and timetable will be out in the next couple of weeks
If anyone wishes not to have their normal singing lesson, please can you let us know ASAP so sessions can be offered to people on our waiting list.